Delivery management that already knows the work.
Most tools hand you an empty grid and wish you luck. ProVo PM opens with a complete implementation method already loaded — phases, gates, migration objects, a readiness scorecard and a client-ready status report. Then it gets out of your way.
A populated project in about a minute · Your Data Stays Yours · Export everything, always
Phase progress
Go-live readiness
Below the 80% threshold. Two dimensions are dragging it down.
Used on client engagements including implementations of
The gap
A board is not a method.
You can build a go-live plan in a general work management tool. You can build one in a spreadsheet, and most people still do. What neither gives you is the part that actually matters: knowing whether the thing is safe to switch on.
Generic work management has no concept of a phase gate, a migration reconciliation, or a readiness score that is allowed to say no. So those live in a folder of documents beside the tool, and the tool slowly becomes a task list nobody trusts.
ProVo PM makes them first-class. The gate is a row in the plan. The reconciliation is a tracker with a variance column. The readiness score is weighted, and at 78% it tells you no.
- Gates are objects, not labels. Seven of them, one at the end of each phase, counted on the dashboard as open or closed.
- Loaded is not reconciled. Migration tracks source count, loaded count, variance and a separate human sign-off.
- Readiness can refuse. Ten criteria across five dimensions, weighted to 1.00, with an 80% threshold.
- "TBD" counts as nobody. The handover tracker treats a blank successor as an uncovered responsibility, on purpose.
- Unstaffed hours get named. Work that is in the price and in the plan with no one to do it, surfaced in week one.
In the box
Fifteen tabs. One project file.
Not fifteen tools that sync. One dataset with fifteen windows onto it, so a percentage typed on the plan moves the budget, the dashboard and Friday's client report at the same time.
WBS & Phases
88 seeded tasks across seven phases. Set base hours, a scope multiplier for this client, and percent complete. Everything else derives from those three columns.
Plan & trackTimeline
A Gantt laid out from the phase plan and task hours, with workstreams running in parallel and a gold diamond on every gate. Pin real dates when you have them.
See the timelineRAID Log
Risks, assumptions, issues and dependencies in one log, scored impact by probability from 1 to 9, with owners and mitigation. Issues and decisions get their own dated record.
See the RAID logReadiness
A weighted go/no-go scorecard across Technical, Data, Process, People and Support. Eighty percent is the bar. The score is evidence for the decision, not the decision.
Gates & readinessUAT Tracker
Scenarios with a written expected result, pass, fail or blocked, severity P1 to P3, tester and retest status. An open P1 turns the client report red on its own.
See UATData Migration
Thirteen objects seeded. Source count against loaded count, variance calculated for you, and a reconciled flag that only a person can set. Five states from not started to reconciled.
See migrationEstimator & Budget
Turn a module list into hours, price, duration and gross margin before you sign. Then track planned against actual by phase, with scope and expense contingency carried separately.
Estimate & budgetWorkforce & RACI
Demand from the plan against the capacity of people you actually have, across the real length of your plan. One accountable person per workstream, checked. Unstaffed hours called out by name.
People & capacityHandover
The duties that never appear on a plan because they never finish: billing cycles, contract administration, portal renewals, audit support. Tracked to a named successor through five states.
See handoverThe playbook
The difference between a tool and a plan.
Anyone can give you columns. A playbook gives you the eighty-eight things that actually have to happen, in the order they have to happen, with the sign-offs that stop a bad go-live.
The method in the box
Seven phases from discovery to post go-live. Gate sign-offs, thirteen migration objects, nine UAT scenarios and the weighted readiness scorecard, all seeded.
Client onboarding
Kickoff through first invoice: contracting, access provisioning, discovery and the 30-day check-in. In development.
System selection & RFP
Requirements, vendor long list, scripted demos, scoring matrix and the recommendation pack. In development.
Bring your own method too. Every tracker takes a CSV, so your task list, your phases and your gates load in and become the thing you start from on the next engagement. How that works →
“I'd been running go-lives out of a spreadsheet and a folder of document templates for nine years. The difference isn't the grid. It's that the grid already knew what a cutover needs.”
Pricing
Priced per firm, not per person.
Seats are included in the plan rather than metered one at a time, because a delivery team changes shape between projects and nobody wants to file a request to add a tester.
Practice
The extra seat on Firm costs less than the extra seat on Practice. That is on purpose: growing out of a plan should not be a penalty.
Start with a real plan, not an empty grid.
Open a project and it is already populated: 88 tasks, seven phases, thirteen migration objects and a readiness scorecard waiting for scores.